Spreadsheets
Shared workbooks that break when two people open them. Quotes, stock, or pricing logic nobody dares to touch. The file is the business — until it isn't.
For UK operations, sales, and finance teams
Replace Manual Work
Spreadsheets, emails and paperwork consolidated into one system.
Keep the ERP and processes you already rely on. We replace Excel spreadsheets, email workflows and paperwork with one UK-built web system — the shared workbook, the inbox that is the real workflow, the paperwork nobody can find when a customer calls. No ERP rewrite. See UK case studies or system integration services.
- Your rules stay — they just stop living in formulas and people's heads
- No full rewrite of the systems that already run the business
- UK senior delivery. You work with the person who builds it.
Free discovery call. Reply within 48 hours. No obligation.
Tell us what you're still doing by hand
We'll map the process and tell you if a system is worth it — even if the answer is no.
You'll hear back from Oliver Burton — UK-based, senior-only. No juniors.
Or email hello@htmlstudio.co.uk
Already running these systems for UK manufacturers, distributors, and B2B operators — see our case studies
MSc-qualified technologistUK-based, senior-only deliveryMicrosoft 365 & Teams integration experienceReply within 48 hours
“Channel shift from phone to online freed our sales team — over £30 million processed through the portal in 2025 alone.”
“We modernised a 30-year ERP without losing a single business rule. Day-to-day tasks are noticeably faster.”
The cost of running a UK business on Excel, email and paperwork
The ad you clicked is usually clicked by someone who is tired of being the person who has to remember how the spreadsheet works.
Emails
Orders, approvals, and status updates living in inboxes. Someone re-keys them into the ERP. Nothing is auditable. Nothing happens after 5pm.
Paperwork
Forms, PDFs, and printouts that only exist on someone's desk. When a customer or auditor asks, the hunt begins.
Replace Excel, emails and paperwork with one system
We do not sell you a generic platform and hope it fits. We encode the way you already work — then stop people from having to work around it.
What you have now
- Master spreadsheet + emailed copies + a printout on the wall
- Staff who know the 'real' process that isn't written down
- Re-keying into the ERP after the work is already done
- No audit trail when something is quoted, ordered, or signed off wrong
What one system looks like
- One login. Live data. Rules the software enforces for you.
- The ERP remains the source of truth — we don't clone it
- Customers and staff self-serve instead of calling and emailing
- Every quote, order, and approval is recorded automatically
UK businesses that already replaced spreadsheets and inboxes
The same problem you clicked on. Solved without throwing away the systems underneath.
Thousands of quotes, years of uptime
Excel to Web-Based Quoting System for Surveillance Solutions
A fragile shared Excel quoting workbook became a rule-driven web system. Compatibility logic stayed. Version conflicts went.
Read the case study
£30M+ processed through the portal in 2025
ERP Customer Portal Case Study: Self-Service Ordering for Distributors
Orders that used to arrive by phone and email now go through a customer portal wired to the ERP. Sales stopped re-keying.
Read the case study
Email-and-spreadsheet training replaced
Microsoft Teams–Integrated Training Portal
Session booking, Teams invites, assessments, and certificates run in one portal instead of inboxes and shared files.
Read the case study
How we replace manual work without rewriting your ERP
The first step is a conversation, not a proposal. You should leave it knowing whether this is worth doing.
Step 1
Discovery call
We walk through the spreadsheet, inbox, or paperwork. 20 minutes. Free. You get an honest view of fit.
Step 2
Map the real process
Not the documented one — the one people actually do. Rules, exceptions, and the ERP fields that already exist.
Step 3
Build alongside
A working system next to what you use today. Your team tries it on real jobs before anything is switched off.
Step 4
Switch over
The spreadsheet, inbox, or paper process is retired. The ERP stays. The new system is what people open in the morning.
This is a fit if…
Good fit
- A UK B2B operation where a spreadsheet, inbox, or paper process is now the bottleneck
- You already have an ERP, accounts package, or operational system worth keeping
- The person who 'knows how it works' is a single point of failure
- You want a senior builder, not an agency account manager
Not a fit
- You want an off-the-shelf SaaS and someone to log you in
- The job is a brochure website or marketing landing pages
- You need a 20-person team on site next week
- You are looking for the cheapest quote, not a system that lasts
Who leads your engagement
Senior expertise you can verify — not a faceless agency bench.
Oliver Burton
Founder · Fractional CTO & senior developer
MSc Web Applications Development
UK-based senior technologist with deep experience in legacy ERP, B2B portals, warehouse systems, and API integrations. Hands-on strategy and delivery — no account managers, no juniors, no outsourcing.
- 20+ years shipping production systems for UK SMEs
- Progress OpenEdge, React, Angular, Node.js, Microsoft 365
- Open Banking, Twilio, EDI, and custom API integrations
Stop running the business in spreadsheets, emails, and paper
Book a free discovery call. We'll tell you what we'd replace first, how long it would take, and whether it is worth doing.
Frequently asked questions
Can you replace an Excel spreadsheet with a web system?
Yes. We regularly replace shared Excel workbooks — quoting, stock, pricing, and operations — with a web system that keeps the same business rules. The spreadsheet logic is encoded so it cannot break when two people open it. Your ERP can stay the source of truth.
Do we have to replace our ERP or existing software?
No. We usually keep the system that already holds your stock, pricing, and accounts, and replace the spreadsheet, email, and paperwork around it. The ERP stays the source of truth. The new system sits on top so people stop working around it.
Our spreadsheet is extremely complex — can you actually replace it?
Yes. We have rebuilt quoting workbooks with hardware compatibility rules, licence dependencies, and interlinked line items into a web system that sales teams still use years later. Complexity is the reason to replace Excel, not a reason to keep it.
Can you replace email-based orders and paperwork with one system?
Yes. Typical replacements include orders that arrive by email and get re-keyed into an ERP, approvals that live in inboxes, and paper forms nobody can find. Those become one login with an audit trail — without rewriting the ERP.
How long does it take to replace manual processes in a UK business?
A focused process — quoting, order intake, or a paperwork workflow — is often live in 2–6 weeks. Larger portals that connect to an ERP typically take 2–4 months. The discovery call gives you a realistic timeline before anything is sold.
Will this disrupt day-to-day operations?
We run the new system alongside what you use today, then switch over when it is proven. No big-bang rewrite. No weekend cutover that has to work first time.
What happens on the discovery call?
We map the process that is currently in spreadsheets, inboxes, or paper. We tell you what is worth automating, what is not, and a realistic way to replace it. If it is not a fit, we will say so. There is no pitch deck and no obligation.
Who actually does the work?
A UK-based senior technologist — not a sales team handing you to juniors. You work with the person designing and building the system. You can verify that on LinkedIn.
How do you charge?
Monthly subscription for ongoing delivery, or a scoped piece of work for a single process. Pricing is discussed after the call, once the problem is clear — not before.